How to Register a Company in Malaysia with SSM (Step-by-step Guide)

How to Register a Company in Malaysia with SSM (Step-by-step Guide)

register-your-company-with-ssm-malaysia

If you are looking for “How to register a company in Malaysia?“. You are at the right place. This guide will provide you information regarding how to do an SSM company search via ssm-einfo, how to complete the official forms to register for a company and where to submit them.

This article is written for those who intend to start a Sole Proprietorship or Partnership business in Malaysia only. Register your own company in Malaysia is not complicated. You just need to follow a few simple steps to get your company registered under Suruhanjaya Syarikat Malaysia (SSM). First, brainstorm at least three company names. Then, check the company name availability. After that, complete the form “BORANG PNA 42” to register for a Company Trade Name and the form “BORANG A” to register your Company. Head to SSM Head Office and submit the two forms. Remember to bring along your Identity Card (IC) and RM70 for company registration fees and business info print-out.

Suruhanjaya-Syarikat-Malaysia-SSM online

Suruhanjaya Syarikat Malaysia (SSM)

ssm-malaysia-suruhanjaya-syarikat-malaysiaThe Companies Commission of Malaysia (Suruhanjaya Syarikat Malaysia or SSM in Malaysia) is a statutory body which regulates companies and businesses. SSM, which came into operation on 16 April 2002, is a statutory body formed as a result of a merger between the Registrar of Companies (ROC) and the Registrar of Businesses (ROB) in Malaysia.

The main activity of SSM Malaysia is to serve as an agency to incorporate companies and register businesses as well as to provide company and business information to the public.

As the leading authority for the improvement of corporate governance, SSM fulfils its function to ensure compliance with business registration and corporate legislation through comprehensive enforcement and monitoring activities to sustain positive developments in the corporate and business sectors of the Nation.

SSM online (ssm e-info) is offering the public to purchase the financial information and profiles of all companies that registered with SSM Malaysia. You can acquire more information from SSM online here.

Register SSM online vs offline

The company registration can be done through online via Ezbiz Online services at ezbiz.ssm.com.my or manually at any SSM counter in Malaysia. For first-timers, you should be visiting the SSM counter for the registration. You can consult the friendly officer directly at the counter if you have any question. It is also recommended to apply for the Ezbiz Online services at the counter so that you can renew or modify your business details through the online system later on.

You might be interested to read the article on How to Register a Company through ezBiz Online.

Why should I register my online business with SSM?

  • The business will become a legally registered entity
  • It will boost your customer’s confidence level
  • It also facilitates users to verify a business information
  • The business details submitted will assist the government to support any development of business community and prospect.
  • Only legally registered business will be able to apply for Malaysia Payment Gateway, like eGHL.

So, what are the steps to register a Company in Malaysia?

how-to-get-a-company-name-guide

#1. Brainstorm Company Names (at least three)

It is recommended to get a trade name rather than your own personal name for your business. A company trade name will look more professional. You will need at least three name suggestions to be written down on the form “Borang PNA 42”, although only one will be approved for each company. A company name should be:

  • Remarkable,
  • Easy to remember, &
  • Relevant to your business

Read the complete guide here: How to get a name for your company

Business name

There are differences between a business name and a trade name. A business name is the official name of the person or entity that owns the company. It is your business’s legal name. You use your business name on government forms and applications.

Trade name

On the other hand, the trade name is different from a business’s legal name. Business owners can use a trade name for advertising and sales purposes. The trade name is the name the public sees, like on a signboard and on your eCommerce store. It is recommended to use a similar term for both business name and trade name to avoid confusion.

#2. Check Company Name availability

Save your name search fee by checking the name availability with SSM online system. With a brief view of registered company names at SSM registry of companies, you will have a better idea to decide your new company name. This move will avoid using identical existing registered names and minimize the possibility of being rejected by SSM. It also will save you from incurring possible additional charges payable to SSM.

ssm-einfo-malaysia

SSM Company Name Search Online System

  1. Visit to www.ssm-einfo.my
  2. Click on the icon stating “Register as e-Account Member!”
  3. Fill in the “e-Registration Form”, then submit
  4. You will receive a message “Please login now”
  5. Log in with your username & password
  6. Once successful login, click on the icon “>> Search”
  7. Enter your desired company name in the box “By Name”
  8. DONE! Name search result from SSM will be displayed!

If your desired name has already been taken, it will be listed down in a table. The search result will be empty if your desired name has not yet been registered with SSM.

You might be interested to read: SSM Company Name Search in Malaysia (Step-by-step Guide)

mydata-ssm-malaysia

MYDATA Services

Another similar website to check your company name availability in Malaysia is MYDATA. Visit www.mydata-ssm.com.my to check the availability by just typing in your desired name in the search bar. No log in is required. However, based on a recent check (21st Oct 2017) on a freshly registered company name, the internal data of the site seems to be not-so-updated compared to ssm-einfo.

#3. Complete the form “BORANG PNA 42” to register a Company Trade Name

Download link

A business name represents the identity of the business carried out. A business name can be categorized into two types according to Guidelines For New Business Registration:

  1. Personal name as stated on the identity card is not required to apply for approval of the business name. For example, Ruslan bin Mohamed, Siow Ah Thai or, Ramasamy a/l Mutusamy.
  2. Trade Name is the name of the proposed business and must obtain prior approval from the Registrar of Business at Suruhanjaya Syarikat Malaysia. For example, Kedai Dobi Mewah, Lucky Star Catering, or ABS Unggul Enterprise.

For Trade Name registration, you need to fill in the top three desired names for your company in the first section of Borang PNA 42, followed by the type or nature of the business you are going to operate.

Guide in Bahasa

No business shall be registered by a name which contains any word that is:

  • blasphemous or likely to be offensive to members of the public;
  • misleading as to the nature, scope or importance of the business carried on or to be carried on under such name;
  • offensive to any race or religion.
  • … read Rules 15, Rules of Business Registration 1957 for more details.

#4. Complete the form “BORANG A” to register your Company

Download link

Fill in the details required. The previous form will need to be attached to this form “BORANG A” if you are registering for a Trade Name.

Guide in Bahasa

Some important notes:

  • The starting date of your business “TARIKH MULA BERNIAGA” have to be before the day of registration or on the day itself.
  • Under type of business/ “Jenis perniagaan yang dijalankan (Sesuai dengan nama perniagaan yang dicadangkan)”, make sure you have a name which is relevant to the products or services that you provided.
  • For Business Codes, please visit or download this spreadsheet. Business Codes Link

#5. Submit the two forms to SSM Head Office

Address:
Menara SSM@Sentral
No 7, Jalan Stesen Sentral 5
Kuala Lumpur Sentral
50623 Kuala Lumpur.

Operation Hour:

Day: Monday – Friday
Service Counter : 8.15 am – 4.15 pm

SSM Contact Centre:

Tel: 03-7721 4000
Fax: 03-7721 4001

SSM General Line:

Tel: 03-2299 4400
Fax: 03-2299 4411
Hotline: 03-2299 4400
E-mail: enquiry@ssm.com.my

menara-ssm-sentral-malaysia

You can also contact other state offices.

The owner (or all partners) needs to be present at the counter for registration.

Requirements

  • The owner must be a Malaysian Citizen or Permanent Resident of Malaysia.
  • The owner must be aged between 18 years and above.
  • Only owner/partner allowed making an application.

Head straight to Level 14 in Menara SSM @ Sentral. Bring the two completed forms to the counter for a manual quick check if everything is filled in correctly. Get your Number for Registration purpose. Depends on the day, it might be super busy, you then have to be patient and wait for your turn. Don’t forget to bring your identity card (IC) along.

waiting-at-ssm-head-office-sentral

Registration Fees

  • Sole proprietorship using personal name as stated on the identity card: RM30.00
  • Sole proprietorship or partnership using trade name: RM60.00
  • Registration of branches: RM5.00 for each branch
  • Business Information Print-out: RM10.00

The Business Registration Certificate can be obtained within 1 hour after payment. The whole process will consume 1 – 2 hours.


General Information

  • Register the business not later than thirty (30) days from the date of commencement of business.
  • A new business registration may valid for a period of one (1) year and does not exceed five (5) years on each registration.
  • The nature of the registered business should not contravene any laws or likely to be used for unlawful purposes or any purpose prejudicial to or incompatible with the security of the Federation, public order or morality.
  • Business Registration Certificate can be obtained within one (1) hour from the time payment is made.
  • A person who carries on business without registering a business commits an offence under the ROBA 1956 and if found guilty be fined not exceeding RM50,000.00 or imprisonment for a term not exceeding two (2) years or both.
  • Even though businesses have been registered with SSM, business owners are responsible to obtain licenses, permits or approval letters from other relevant authorities in order to operate their businesses.

Validity certificate of registration

Registration of Business Act 1956 Validity Certificate of Registration Issued Using A4 Paper

Visit SSM online official page for more info: http://www.ssm.com.my/en


There you go! Have your Company registered with SSM today!
Get RM200 rebate when you start an e-Commerce store with us today.

GET STARTED NOW

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Simon K.
Simon K.
Founder of Skeneur. He has vast experience in the field of Digital Marketing & Search Engine Optimization (SEO). He loves to talk about business strategies and helps business owners with their digital marketing campaigns and web designing needs.

1 Comment

  1. Christine says:

    NOW SSM CAN NO LONGER REGISTER BY SUBMITTING FORM A AND TRADENAME FOR PARTNERSHIP 。 each partner has to register as user online, activate account by doing thumbprint, then only can be registered as partnership.

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