If you are looking for “How to register a company in Malaysia?“. You are at the right place. This guide will provide you information regarding how to do an SSM company search via ssm-einfo, how to complete the official forms to register for a company and where to submit them.
This article is written for those who intend to start a Sole Proprietorship or Partnership business in Malaysia only. Register your own company in Malaysia is not complicated. You just need to follow a few simple steps to get your company registered under Suruhanjaya Syarikat Malaysia (SSM). First, brainstorm at least three company names. Then, check the company name availability. After that, complete the form “BORANG PNA 42” to register for a Company Trade Name and the form “BORANG A” to register your Company. Head to SSM Head Office and submit the two forms. Remember to bring along your Identity Card (IC) and RM70 for company registration fees and business info print-out.
The Companies Commission of Malaysia (Suruhanjaya Syarikat Malaysia or SSM in Malaysia) is a statutory body which regulates companies and businesses. SSM, which came into operation on 16 April 2002, is a statutory body formed as a result of a merger between the Registrar of Companies (ROC) and the Registrar of Businesses (ROB) in Malaysia.
The main activity of SSM Malaysia is to serve as an agency to incorporate companies and register businesses as well as to provide company and business information to the public.
As the leading authority for the improvement of corporate governance, SSM fulfils its function to ensure compliance with business registration and corporate legislation through comprehensive enforcement and monitoring activities to sustain positive developments in the corporate and business sectors of the Nation.
SSM online (ssm e-info) is offering the public to purchase the financial information and profiles of all companies that registered with SSM Malaysia. You can acquire more information from SSM online here.
The company registration can be done through online via Ezbiz Online services at ezbiz.ssm.com.my or manually at any SSM counter in Malaysia. For first-timers, you should be visiting the SSM counter for the registration. You can consult the friendly officer directly at the counter if you have any question. It is also recommended to apply for the Ezbiz Online services at the counter so that you can renew or modify your business details through the online system later on.
You might be interested to read the article on How to Register a Company through ezBiz Online.
It is recommended to get a trade name rather than your own personal name for your business. A company trade name will look more professional. You will need at least three name suggestions to be written down on the form “Borang PNA 42”, although only one will be approved for each company. A company name should be:
Read the complete guide here: How to get a name for your company
There are differences between a business name and a trade name. A business name is the official name of the person or entity that owns the company. It is your business’s legal name. You use your business name on government forms and applications.
On the other hand, the trade name is different from a business’s legal name. Business owners can use a trade name for advertising and sales purposes. The trade name is the name the public sees, like on a signboard and on your eCommerce store. It is recommended to use a similar term for both business name and trade name to avoid confusion.
Save your name search fee by checking the name availability with SSM online system. With a brief view of registered company names at SSM registry of companies, you will have a better idea to decide your new company name. This move will avoid using identical existing registered names and minimize the possibility of being rejected by SSM. It also will save you from incurring possible additional charges payable to SSM.
If your desired name has already been taken, it will be listed down in a table. The search result will be empty if your desired name has not yet been registered with SSM.
You might be interested to read: SSM Company Name Search in Malaysia (Step-by-step Guide)
Another similar website to check your company name availability in Malaysia is MYDATA. Visit www.mydata-ssm.com.my to check the availability by just typing in your desired name in the search bar. No log in is required. However, based on a recent check (21st Oct 2017) on a freshly registered company name, the internal data of the site seems to be not-so-updated compared to ssm-einfo.
A business name represents the identity of the business carried out. A business name can be categorized into two types according to Guidelines For New Business Registration:
For Trade Name registration, you need to fill in the top three desired names for your company in the first section of Borang PNA 42, followed by the type or nature of the business you are going to operate.
No business shall be registered by a name which contains any word that is:
Fill in the details required. The previous form will need to be attached to this form “BORANG A” if you are registering for a Trade Name.
Some important notes:
No 7, Jalan Stesen Sentral 5
Kuala Lumpur Sentral
50623 Kuala Lumpur.
Day: Monday – Friday
Service Counter : 8.15 am – 4.15 pm
SSM Contact Centre:
Tel: 03-7721 4000
Fax: 03-7721 4001
SSM General Line:
Tel: 03-2299 4400
Fax: 03-2299 4411
Hotline: 03-2299 4400
You can also contact other state offices.
The owner (or all partners) needs to be present at the counter for registration.
Head straight to Level 14 in Menara SSM @ Sentral. Bring the two completed forms to the counter for a manual quick check if everything is filled in correctly. Get your Number for Registration purpose. Depends on the day, it might be super busy, you then have to be patient and wait for your turn. Don’t forget to bring your identity card (IC) along.
The Business Registration Certificate can be obtained within 1 hour after payment. The whole process will consume 1 – 2 hours.
Visit SSM online official page for more info: http://www.ssm.com.my/en